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      The Chamber is business-based, volunteeer-driven, and member-supported. Our 1,000+ members make things happen in Coastal Alabama!
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      The Chamber's professional staff team works for you year-round, promoting your business, providing valuable information, and managing programs to enhance our community's economy.
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      A Goal-Driven Organization Every year, our diverse group of leaders convene in retreat to identify and set goals for our Chamber. These goals are benchmarked and measured to ensure success.
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  • Bookkeeper/Office Manager

  • Position Type: Full-Time, Exempt
    Reports To: President & CEO
    Supervises: Administrative Assistant/Receptionist and Data Base Manager

     

    The position entails a variety of duties pertaining to (a) Business Management & Financial Bookkeeping, (b) Executive Assistant Duties, and (c) Support for Chamber Projects.

     

    Financial Bookkeeping Duties: This includes creating and maintaining all financial records (proven Quickbooks experience and skills necessary, Quickbooks certification preferred); accounts receivable, accounts payable, payroll preparation, monthly financial statements, as well as, maintaining control of all chamber cash, petty cash, deposits, bank accounts from daily operations and the Zydeco and Annual National Shrimp Festivals.  The Bookkeeper/Office Manager also ensures Chamber’s cash control procedures meet GAAP standards and provides all necessary documentation, including depreciation and deferred revenue schedules, for the Chamber’s annual audit.   

     

    Executive Assistant Duties: The Bookkeeper/Office Manager serves as an assistant to the President & CEO with regard to Board of Directors ­related responsibilities, including planning, preparation and minutes for meetings, board retreats and budgets. He or she also provides assistance to the President with special projects and certain internal committees, including Finance, Past Chairs, Nominating, etc.  Proficiency in the full Google Docs Office Suite is essential.

     

    Support for Chamber Projects.  The position also entails providing occasional support at chamber events, including some after­ hours and some before ­hours work.  The Bookkeeper/Office Manager also provides first line of support to Chamber staff with computer hardware and software issues. Additionally, the Bookkeeper/Office Manager is responsible for office equipment & supplies, landscaping maintenance, janitorial service and building maintenance & security of chamber facilities.

     

    • Experience in all major office-related computer applications, including word processing, spreadsheet, and presentation software.  Proven Quickbooks experience and skills necessary, Quickbooks certification preferred,  Further, the applicant must be comfortable and competent with cloud-based applications, not merely computer-based ones. Candidate must possess effective writing skills and self-manage their own clerical duties. The candidate must possess strong office computer skills. He or she must have spreadsheet skills necessary to create and administer budgets and reports that are attractive and meaningful.  He or she should also have presentation skills software to create effective and attractive presentations. Quickbooks or other similar accounting software experience is essential.

     

    • This is a demanding full-time position that requires attendance at frequent meetings and events before and/or after the normal work day.  The successful candidate must have a schedule that is flexible enough to allow for these meetings.  Further, particularly during busy times, it will require extra hours and sometimes days or weekends to ensure successful events and projects.  

     

    • Because of the small size of our staff team, all Chamber employees are required to perform their duties with a degree of flexibility that includes pitching in to help fellow team members during their busy periods.  While the Bookkeeper/Office Manager will often be the beneficiary of this policy, he or she will also be expected to assist others during their busy times.
       

    • The position is primarily an office-based position, but sometimes requires some light to moderate physical work, such as carrying and storing event supplies.  As a member of the Coastal Alabama Business Chamber staff, the Bookkeeper/Office Manager will be required to work equally with fellow Chamber employees on organization-wide, mission-critical activities, including assisting with major Chamber events. Often during those events it will be necessary to be on his or her feet for long period of time with substantial walking and be available and visible from start to finish.

     

    • This position requires that the individual holding it has his or her own transportation (the Chamber does reimburse employees for mileage incurred during the course of business but not for mileage to and from home), a valid Alabama Driver License, sufficient current automobile insurance.

     

    • The position will require some travel. This will likely include attendance at certain regional and state business development meetings, as well as some attendance at governmental meetings.   The Chamber covers all business travel expenses on these instances.

     

    • As with all positions at the Coastal Alabama Business Chamber, the ideal candidate must understand the importance of flexibility pertaining to duties, willingness to take on new tasks, and must understand the importance of maintaining confidential information at all times.  

     

    HOW TO APPLY

    Electronic resumes only; no phone calls please.

    Please submit all resumes to edrod@mygulfcoastchamber.com.



    The Chamber is an equal opportunity employer.